Most Used Forms

Forms should be obtained directly from GSSJC Council Site - search using form #: GSSJC Forms and Documents

1) When Attending/participating any Girl Scout Event as an Individual or as a troop, on hand/site a must to have for every participant are the following forms:

• Girl Permission Slip (F-204M Multiple Use) - To obtain parent/guardian permission for girls to participate in one or multiple Girl Scout activities

• Girl Medical Form (F-185) - Gives pertinent medical information, health insurance information, and contacts to authorize medical treatments for each girl.

• Adult Emergency Form (F-22) - Gives pertinent medical information on Adults

• Emergency Cards (F-338) - Contains emergency procedures and emergency phone numbers

• Drivers Checklist (F-477) - For the adult in charge to verify a driver who will be transporting Girl Scout passengers to/from Girl Scout related activities.

• Girl Scout Accident Insurance Information and Voucher (F-578 and F-579) - Contains information on Girl Scout insurance coverage and verifies Girl Scout insurance coverage.

2) Troop Finances Paperwork - All troops are required to have a bank account if they are participating in product sales, collecting dues, or participating in any money earning activity. All Troop bank accounts will have a minimum of two signers who are registered and have completed background checks. Troops must have a current on file with the Community Financial Specialist.

• Registration of Bank Account Form (F-36)

• Troop Financial Report (F-31)

• Instructions on how to open a bank a/c

• W9 Form

• Tax Exempt Form

  • The Financial Basics section of Volunteer Basics (online troop leader training) covers the basics of troop finances.

    • · Troop Bank Accounts must be registered with Council with the F36 form https://www.gssjc.org/content/dam/gssjc/documents/forms/finance/F-36RegistrationofBankAccount.pdf . See also Form F-34 for instructions to open a bank account https://www.gssjc.org/content/dam/gssjc/documents/forms/finance/F-34BankAccountInstructions.pdf

    • · Way Out West community highly recommends the GSSJC form F-31A Checkbook Style; it is a very simple tool for both record keeping and year end reporting. See also F-31B (Income/Expense Categories), F-31C (Process), F-31D (FAQ). For more information on the required troop annual financial report (F-31), contact wowFinancial@gmail.com to find a Foolproof Finances Cafe (troop treasurer training). https://www.gssjc.org/en/our-council/forms-and-documents.html?q=checkbook

3) Running an Event

• Permission to undertake money (or non) earning activity (F-32)

• Pre-approved reimbursement request from WOW community

  • Event Report (GSSJC-F-32B)

4) Destination/Gold Award Grant & Lilli Curry Gold Award Scholarship

• WOW grant/scholarship form

5) Need a Reimbursement? Submit the following completed form together with original or copy of receipt

• WOW reimbursement request form

6) WOW Community has a "Pay it Forward" in place where community members choose another who has a made a difference and gift them at the summit.

• WOW Pay it Forward reimbursement form

7) When making any Girl Scout/Troop related purchases, use Tax exempt form as Taxes are non reimbursable

• GSSJC Tax Exempt form

8) GSSJC volunteers, please keep a record of all of your Volunteer Hours update and submit annually to your Community Recognition Lead: WOWthanks2u@gmail.com